Your Corporate Travel Overview
Keep your team’s transportation organized through one corporate portal. Review bookings and the information you need to coordinate upcoming journeys.
Chicago Business Travel & Corporate Accounts
Arrange private transportation for executives, employees, clients, and visiting guests across Chicago and the suburbs. From airport arrivals to a day of meetings, RegisRide helps your organization plan the right ride for each itinerary.
Save traveler profiles, book rides on behalf of your team, and simplify billing with consolidated invoices through our corporate portal.
Manage Your Team’s Transportation in One Place
Save traveler profiles, arrange rides for executives and guests, and manage corporate bookings through the RegisRide portal. Consolidated invoicing helps your team keep transportation records organized without handling every trip as a separate administrative task.
Built for executive assistants, office coordinators, and the people arranging business travel. Tell us how your team works, and we can walk you through the available account setup.
Save Traveler Details. Book on Their Behalf.
Save profiles for executives, employees, and guests, then select the traveler when arranging a ride. Reduce repeated data entry and keep the booking connected to the right passenger.
Simplify Billing Across Multiple Rides
Use consolidated invoicing to organize your company’s transportation charges. Keep billing records together and discuss the billing schedule and payment arrangements that apply to your account.
Already using a RegisRide corporate account? Sign in through your usual account access.
Transportation for the Business Schedule
Executive & Guest Airport Transfers
Arrange O’Hare and Midway pickups for executives, employees, and visiting clients, with the passenger’s flight and destination details shared in advance.
Private Aviation & FBO Transfers
Coordinate private aviation transportation at Chicago Executive, Gary/Chicago, DuPage, and FBO facilities at O’Hare and Midway, including planeside pickup for FBO arrivals.
Office, Hotel & Meeting Transfers
Book a private ride between a hotel, office, meeting location, restaurant, or other agreed address.
Hourly Meetings & Roadshows
Reserve a vehicle and chauffeur for a scheduled period when the day includes several meetings or stops. Share the full itinerary and expected timing.
Conference & Team Transportation
Plan transportation for colleagues or visiting groups, with vehicles selected for passenger numbers, luggage, and presentation materials. Larger movements should be discussed in advance.
Regional Business Journeys
Arrange pre-planned travel from the Chicago area across Illinois and to destinations in Wisconsin, Indiana, and Michigan. Return arrangements can be discussed in advance.
Built Around the Organizer and the Traveler
- Executive Assistants: Coordinate passenger details, pickup times, meeting addresses, and changes for the people you support.
- Office & Travel Coordinators: Discuss recurring routes, visitor transportation, and how available account options fit your booking process.
- Executives & Employees: Travel privately between airports, hotels, offices, and planned business destinations.
- Clients & Visiting Teams: Arrange clear arrival and departure plans for guests who may be unfamiliar with Chicago.
Set Up a Practical Business Travel Arrangement
- Tell Us About Your Travel - Share your company’s usual routes, traveler needs, approximate booking frequency, and the people who arrange transportation.
- Review the Available Setup - Discuss the corporate portal, account access, payment arrangements, and support options available for your organization.
- Arrange Your Trips - Provide the passenger and itinerary details for each booking and review the selected service and reservation terms.
- Coordinate Each Journey - Keep passenger contact details and schedule changes up to date so pickup instructions reach the right person.
Corporate account setup and ride confirmation are separate. For trips paid through the standard online flow, the reservation is confirmed automatically after payment. Any separately agreed corporate payment arrangement follows its confirmed terms.
The Details That Keep Business Trips Organized
For each journey, share:
- Passenger name and a contact number for pickup coordination.
- The organizer’s contact details, if someone else is arranging the ride.
- Pickup and destination addresses, date, and time.
- Airline and flight details for commercial airport arrivals, or the FBO and aircraft details for private aviation.
- Passenger count, luggage, and any presentation equipment or special requests.
- Return travel, additional stops, and any company reference relevant to the booking.
For guests arriving on different flights or at different airports, provide a separate itinerary for each arrival so the transportation can be coordinated correctly.
Vehicles for Individuals, Clients & Teams
Business Sedan
BMW 5 Series, Audi A6 or similar
Up to 3
Premium Sedan
Mercedes-Benz S-Class, BMW 7 Series or similar
Up to 3
Executive SUV
Chevrolet Suburban, GMC Yukon or similar
Up to 6
Premium SUV
Cadillac Escalade, Lincoln Navigator or similar
Up to 6
Executive Sprinter
Mercedes-Benz Sprinter
For groups of 7-12
Choose based on the full party, luggage, and equipment. Golf bags require an SUV or larger vehicle even for one passenger. A class booking does not guarantee a specific model; contact us before booking if a particular vehicle is essential.
For groups larger than a single vehicle can accommodate, contact us to discuss whether a suitable multi-vehicle arrangement is available.
Chicago-Based Business Transportation
Arrange journeys throughout Chicago and its suburbs, including airport-to-office transfers, hotel pickups, and planned business itineraries. Our service also includes private aviation transportation and pre-arranged longer journeys from the Chicago area.
Chicago Corporate Car Service O’Hare Airport Transfers Midway Airport Transfers Hourly Chauffeur Service City-to-City Travel
Planning trips around Oak Brook, Rosemont, or Schaumburg? Explore the relevant local service page and share the exact office, hotel, or meeting address.
Corporate Travel Questions
Does RegisRide offer corporate accounts?
Yes. Contact us to discuss your organization’s travel needs and the account setup available. Share the routes, booking frequency, and how your team arranges transportation so we can explain the appropriate options.
Do you have a corporate booking portal?
Yes. The corporate portal lets you save traveler profiles and arrange bookings on behalf of executives, colleagues, and guests. It also supports consolidated invoicing. Contact us to discuss access and see how it fits your team’s travel process.
Can an assistant book for an executive or client?
Yes. Provide the passenger’s name and contact number separately from the organizer’s details. Include the itinerary and any special requests so the correct person receives the pickup information.
Can we arrange rides for colleagues arriving on different flights?
Yes. Provide a separate itinerary for each arrival, with the correct airport, flight, destination, and passenger details. Contact us in advance to discuss coordination across several bookings.
What airport services are available for corporate guests?
We provide O’Hare and Midway commercial transfers, with included curbside pickup and optional paid terminal meet & greet. Private aviation transfers are also available at Chicago Executive, Gary/Chicago, DuPage, and FBO facilities at O’Hare and Midway, including planeside pickup for FBO arrivals.
Can we reserve a chauffeur for several meetings?
Yes. Hourly service can suit a scheduled period with several stops or meetings. Share the expected itinerary and duration, and review the service terms before booking. A return transfer alone does not mean a vehicle remains reserved throughout the day.
Can you arrange conference or team transportation?
Yes. Tell us the number of travelers, arrival schedules, luggage requirements, and destinations. A Sprinter or a coordinated multi-vehicle arrangement may be appropriate, subject to availability and advance planning.
Do you offer business travel outside Chicago?
We serve Chicago and its suburbs and arrange pre-planned journeys across Illinois and from the Chicago area to Wisconsin, Indiana, and Michigan. Return travel can be arranged in advance. This does not imply local, on-demand vehicle availability throughout those states.
Do corporate customers receive special rates?
Contact us to discuss your expected routes and booking frequency. Any account-specific pricing must be agreed separately; opening an account does not automatically establish a particular discount. Review the applicable price before confirming a trip.
Can our company receive invoices or pay on account?
Yes. Our corporate portal supports consolidated invoicing to help organize your company’s transportation records. Billing frequency and payment arrangements are agreed separately; consolidated invoices do not automatically include credit terms or payment after travel. Contact us to discuss your company’s requirements.
When are business rides confirmed?
Trips paid through the standard online booking flow are confirmed automatically after payment. Special requests are then reviewed, and we will contact you if arrangements need to be discussed. If your company has a separately agreed booking or payment process, follow those confirmed terms.
How do we change a traveler’s trip or cancel a booking?
Contact us with the booking reference and updated passenger or itinerary details. Changes are subject to availability and may affect the price. For standard sedan/SUV transfers, cancellation received at least 6 hours before the confirmed pickup time is free with a full refund; less than 6 hours before pickup, 100% of the cancelled ride’s confirmed total price is charged with no refund. For hourly sedan/SUV service, the same full-refund rule applies at least 24 hours before the confirmed start; less than 24 hours before the start, the charge is 100% with no refund. Sprinter and specific vehicle/model reservations use supplier-specific cancellation terms that must be disclosed before payment. Separate outbound and return journeys are assessed individually. Read the cancellation and refund policy.
Let’s Plan Your Company’s Transportation
Tell us how your organization travels, who you arrange rides for, and which routes matter most. Our Chicago-based team can discuss corporate account setup and the right services for your schedule.